Features
POS Accounting Integration
Daily sales, payments and GST go straight to your accounting software. No more re-keying end-of-day reports.
Re-keying daily sales into your accounts is slow and error-prone. With the Xero integration, each day's sales, payments and GST post automatically to the right accounts.
What you get
Daily summaries
Sales post as daily journals, mapped to your chart of accounts.
Payment clearing
Each payment method posts to its own clearing account.
GST handled
GST is recorded correctly for GST-registered businesses.
Less month-end pain
Your accountant starts from clean, reconciled numbers.
How the POS to Xero sync works
- We set up the account mapping with you and your accountant, once.
- You trade as normal through the day.
- After close, the day's sales are summarised and posted to Xero as a journal.
- Sales, GST and each payment method land in the accounts you mapped.
- When the bank settles, you reconcile each clearing account against the bank feed in Xero.
Because the POS posts a daily summary rather than every receipt, your Xero file stays tidy and easy for your accountant to review. If you need detail on a single bill, it is still in your POS reports.
The mapping is set up once. After that, the sync runs every day without anyone having to remember it.
GST, service charge and other Singapore details
Singapore has a few details that trip up generic setups. It is worth getting them right from day one.
If you are GST-registered, GST at 9% is recorded against the correct tax codes. If you are not registered yet, sales post without GST, and the mapping can be updated when you register.
Service charge is common in Singapore F&B, and GST applies to it when you are GST-registered. Decide with your accountant where service charge should be recorded, and we set the mapping to match.
Discounts, refunds and vouchers also need a clear home in your chart of accounts. Agreeing this at setup saves a lot of questions at year end.
Stored value and gift vouchers need care too. Money taken for a top-up is not yet a sale, so ask your accountant how to treat it and we map it accordingly.
Who benefits from POS accounting integration
Owners who do their own books
No more typing daily totals into Xero. You spend your evening on the business, not on data entry, and you can see an up-to-date profit and loss whenever you open Xero.
Businesses with an outside accountant
Your accountant gets consistent, daily figures instead of a folder of printed reports, which usually means fewer questions and a faster close. They can also work in the same Xero file you use, so nothing gets emailed back and forth.
Growing businesses
As sales grow and you approach the GST registration threshold, clean and complete records make the switch much easier.
Retail and service businesses
The same daily sync works for shops and salons, not just F&B, so product and service sales reach Xero the same way.
A month-end checklist with integrated accounting
- Confirm every trading day has posted to Xero.
- Reconcile each payment clearing account to the bank feed.
- Look into any clearing balance that does not clear to zero.
- Check GST totals against your POS reports before filing your GST return.
- Match any cash deposits to the cash sales recorded in the POS.
- Review refunds and voids for the month.
- Send your accountant a note on anything unusual, such as a new outlet or a big event.
With sales posting daily, most of this list takes less time than it used to take just to type in the numbers. The time you save can go into reviewing margins and planning the next month instead.
Part of one system
Accounting Integration shares the same menu, customers and reports as the rest of ChaChaCha, so there’s nothing to sync or re-key. See how it fits your business on our industry pages, or book a demo.
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Learn moreFrequently asked questions
Which accounting software do you support?
Xero. Sales, payments and GST sync to your Xero organisation.
How are sales posted to Xero?
We set up the account mapping with you and your accountant, so sales, payment methods and GST land in the right accounts.
Is GST handled?
Yes. GST is mapped to the correct tax codes.
Do I still need an accountant with the Xero integration?
The integration removes data entry, not professional advice. You still benefit from an accountant or bookkeeper for GST filing, year-end accounts and tax. What changes is that they start from clean, daily figures, which usually means less time chasing numbers.
What if I am not GST-registered yet?
Sales can post to Xero without GST until you register. When you become GST-registered, we update the tax mapping so that 9% GST is recorded against the correct tax codes from your registration date onwards.
See ChaChaCha running in your business
Book a 20-minute walkthrough. We'll set up your menu or catalogue and your payments so you can see how it would run on day one.