Key takeaways
- Most POS pricing in Singapore falls into three models: a monthly subscription per terminal or outlet, a transaction-fee model with no monthly fee, and a hardware bundle or rental package.
- Subscriptions are predictable but add up with extra modules. Transaction fees are cheap when you are small and expensive as sales grow.
- Payment processing fees apply in almost every model. Compare them separately from the software price.
- Always compare the total first-year cost: software, add-ons, hardware, payment fees, setup and contract terms.
Disclosure: ChaChaCha is a POS vendor, powered by AppsPOS. The vendor prices below come only from each vendor’s own website, fetched on 25 September 2026. Prices change, so check the linked page before you decide.
The three common POS pricing models
1. Monthly subscription (per terminal, licence or outlet)
You pay a fixed monthly or annual fee for the software. The fee usually covers one POS licence or one outlet, and extra terminals, outlets or modules such as a kitchen display, QR ordering or a kiosk are charged on top. Annual billing is often cheaper per month than monthly billing. Hardware is bought or rented separately, and card payments are processed by a payment provider that charges its own fees.
Good for: businesses that want a predictable software bill and whose sales are steady enough that a percentage fee would cost more.
2. Transaction-fee or “no monthly fee” pricing
The software is free or nearly free to start, and the provider earns from a percentage of each payment it processes, sometimes with a fixed per-transaction amount. Some providers add a small software fee on top of the payment fee. You usually buy the terminal outright.
Good for: new, seasonal or low-volume businesses that want to start with little upfront cost. The trade-off is that fees rise in line with your sales.
3. Hardware bundle, rental or quoted package
The vendor supplies hardware, software, setup and support as one package, either bought upfront, rented, or priced per quote. Packages are often built around a grant-supported solution. The price depends on how many terminals, printers, kitchen screens and kiosks you need, so many vendors don’t publish a single number.
Good for: restaurants and multi-station outlets that want one supplier responsible for hardware and software, and businesses planning to use grant support.
Examples from Singapore vendors’ published pricing
These are examples, not a full market survey. We only include vendors whose pricing pages we could read on 25 September 2026.
| Vendor | Model | What the pricing page states |
|---|---|---|
| Eats365 | Subscription per licence, plus paid modules | POS Basic at SG$39 or SG$49 a month and POS Advanced at SG$89 or SG$109 a month, depending on the annual or monthly plan tab. Each includes 1 POS licence. Modules such as KDS are listed at SG$39 or SG$49 a month, and Scan-to-Order at SG$119 or SG$139 a month per outlet. Enterprise is quote-based. |
| Rewardly | Subscription tiers, plus a rental option | Growth from SGD39 a month (NEA-licensed hawkers $39, non-NEA $59); Professional from SGD99 a month, or $199 for all modules with unlimited licences. A “POS Rental Flexi” plan for events is “from SGD0”, with hardware rental included and an MDR on card and wallet payments. Its FAQ says annual subscriptions get 2 months free. |
| EPOS360 | Subscription app, plus one-off payment device | Grow plan “from SGD50”, with 3 extra months free on a 12-month subscription. The BlueTap payment device is a one-time SGD150. EPOS’s main site separately advertises its POS as “less than S$1K after grants”. |
| HitPay | Transaction fees, no monthly fee | States no setup or monthly fees. In-person domestic cards 2.5% + S$0.50; PayNow 0.4% (min S$0.10). Its Point of Sale software carries an additional 0.2% on top of payment processing. Terminals are bought once, for example WisePad 3 at SGD 85 and POS MAX at SGD 700, with no monthly rental. |
We could not load Qashier’s pricing page when we checked, so it is not included here. For a wider view of what a POS costs in Singapore, see our POS system cost guide.
Hidden costs to look for
The headline price is usually the software alone. Ask about each of these:
- Payment processing. Card, PayNow and e-wallet fees (the MDR) are charged on almost every model. On a subscription POS they come from your payment provider; on a transaction-fee POS they are the main cost. Compare the rate for each payment type your customers actually use.
- Add-on modules. Kitchen display, QR ordering, kiosks, loyalty, online ordering and delivery integration are often priced separately, per outlet or per device.
- Extra terminals and outlets. A per-licence price doubles when you add a second counter.
- Hardware replacement. Printers, tablets and card terminals wear out. Check the warranty period, who replaces a failed device and how fast.
- Setup and training. Menu loading, on-site installation and staff training may be free, included in a package or charged separately.
- Contracts. Annual prepayment, minimum terms, early termination fees and price changes on renewal.
- Support hours. Weekend and late-night support matters for F&B. Check whether it is included.
- Data export. If you leave, can you export your sales history, menu and customer data?
Break-even example: subscription vs transaction fee
This example is illustrative only. It uses round hypothetical numbers, not any vendor’s actual prices.
- Option A (hypothetical): $100 a month flat software subscription.
- Option B (hypothetical): no monthly fee, but a 0.5% software fee on sales processed.
- Assume payment processing fees are the same under both, so we leave them out.
| Monthly sales through the POS | Option A cost | Option B cost | Cheaper option |
|---|---|---|---|
| $10,000 | $100 | $50 | B |
| $20,000 | $100 | $100 | Break-even |
| $50,000 | $100 | $250 | A |
| $100,000 | $100 | $500 | A |
The break-even point is the monthly fee divided by the percentage fee: $100 ÷ 0.5% = $20,000 a month. Below that, the percentage model is cheaper; above it, the flat fee wins, and the gap widens as sales grow. Run the same sum with the real quotes you receive, and include the payment rates, because a difference of a few tenths of a percent in card fees can matter more than the software fee.
Which model suits which business
| Business | Model that often fits | Why |
|---|---|---|
| New stall, pop-up or market booth | Transaction fee or rental | Low upfront cost while sales are uncertain. |
| Established hawker or small café | Low-tier subscription | Steady sales make a flat fee predictable. |
| Full-service restaurant or bar | Subscription or hardware package | Needs tables, kitchen printing or KDS, split bills and several devices. |
| Quick-service with kiosks and QR | Hardware package | Many devices to supply, install and support together. |
| Multi-outlet group | Quoted package | Central menus, reporting and head-office controls across outlets. |
These are general patterns, not rules. A high-volume kiosk business may still prefer a transaction model if the payment rate is competitive.
Questions to ask every vendor
- What is the total first-year cost for my setup: terminals, printers, kitchen screens, kiosks and modules?
- What are the payment rates for cards, NETS, PayNow and e-wallets, and who is the payment provider?
- Is pricing per terminal, per outlet or per user? What happens when I add one?
- Which features are included and which are paid add-ons?
- What is the contract term, and what does it cost to leave early?
- Who replaces hardware if it fails, and how quickly?
- Does the system keep working if the internet drops?
- What grant support applies, and what do I pay before and after it?
- Can I export my data if I switch?
How to model your own cost
Put every quote on the same basis: 12 months, same number of devices, same modules and the same monthly sales split by payment type. Then add:
- Software fees for 12 months, including modules.
- Hardware bought, or rental for 12 months.
- Payment processing: your expected monthly sales by payment type multiplied by each rate, times 12.
- Setup, training and any one-off fees.
- Less any grant support confirmed in writing.
Our POS cost calculator does this for you, and the POS system cost guide explains typical cost items. If you are buying for an F&B outlet, the grant guide explains current support: from 30 September 2026, PSG, EDG and MRA combine into the EDGE Grant, with support levels that differ by activity.
Where ChaChaCha fits
ChaChaCha, powered by AppsPOS, uses the third model. Pricing is quote-based, and there is no published price, because packages depend on your setup. Hardware is supplied by AppsPOS as part of the package, so the terminals, printers and kiosks come from the same supplier as the software.
A package can include the POS with table management and split bills, a kitchen display, QR ordering, self-order kiosks, queue management, loyalty and integrated payments through DBS, UOB and 2C2P. AppsPOS has been a PSG pre-approved vendor and is approved under the EDGE Grant, so we can tell you what support applies to your package. We don’t publish a percentage because it depends on the activity and your eligibility.
If you want a quote to compare against subscription or transaction-fee options, contact us with your outlet type, number of stations and expected monthly sales, and we will set it out line by line.
